Office 365

In order to protect your business against Data Leak and Data Loss disasters, sign up for Spinbackup Account for Business and enjoy all the cloud-to-cloud backup and cloud cybersecurity functions in one dashboard.

Spinbackup Shared Objects enhancement allows G Suite administrators a great visibility of resources, that are shared both inside and outside the G Suite organization. This includes shared resources that are not classified by any defined data leak or cybersecurity policy. G Suite administrators can update and recourt the list of shared objects according to the current set of rules. The Spinbackup system gives visibility of the rules, under which the files are shared. This allows much greater visibility and configurability for G Suite administrators, preventing any unauthorized data leak events.

Spinbackup Shared Objects Enhancement Overview

To find the new Spinbackup Shared Objects enhancement, navigate to the Data Audit dashboard. This is found under the Cybersecurity section of the Spinbackup navigation pane. The new switch is found in the upper right-hand corner of the “Items shared with the 3rd-party users” screen. The “Show all shared files” option switches when turned to the ON position. It displays all the resources shared in the G Suite organization.

Shared Objects enhancement information:

• Name – The name of the resource that is shared
• Owner – The G Suite user sharing the resources
• Shared With – Shows the email addresses the resource is shared with (either internal, external, or both)
• Rules – Displays the locality respective of the G Suite organization of the person, the resource is being shared with
• Cancel – Allows G Suite administrators to remediate any specific resource sharing

By default, Spinbackup retains the backed up data for as long as the account is active. Overall, there are three scenarios, when the backed up data will be deleted.

1. The retention policy was updated by the user. 

The retention is indefinite by default. In the Settings, the retention can be manually reduced down to six months. After the specified period expires, the backup will be deleted.

2. The account expires. 

Spinbackup will store the backed up data for 30 days after the account expires. After 30 days, the data becomes deleted and unrecoverable. Also, the Spinbackup account user may request to delete the data earlier, and the data will be deleted ASAP. 

3. The license from a user within an active account.

Within an active Spinbackup account, the license can be removed from one of the users. This data is retained for 30 days. After 30 days, the data is removed and becomes unrecoverable.

Incident Feedback is a new Spinbackup feature, that allows G Suite administrators to provide feedback on whether the cybersecurity event was identified and classified correctly by the Spinbackup machine learning algorithms. G Suite administrators can triage cybersecurity events, that are captured in the Domain Audit dashboard and mark decisions based on the actual event. This serves two purposes – to remediate any false positives and to tweak the machine learning algorithms, used to classify similar cybersecurity events.

Spinbackup Incident Feedback Overview

To navigate to the Incident Feedback configuration, you navigate to the Domain Audit Dashboard. To find the Domain Audit Dashboard, from the main Spinbackup Dashboard navigation, under Cybersecurity click on Domain Audit. A new column, called Status, appears to the right of the Domain Audit dashboard.

By clicking on the Status field “New” hyperlink, an Incident dialog box opens. It gives G Suite administrators the ability to classify the new event.

Event Classification:

• New – The event is a correct identification of a new threat to the G Suite organization
• False Positive – The event was incorrectly identified as matching a cybersecurity rule set
• Resolved – The scenario, leading up to the event classification, has been remediated

G Suite administrators can also add a Message regarding the new event classification. This allows any additional details, either technical or others, to be added to the event classification.

Check if the audit log is turned on to detect a Ransomware attack.

Use the Office 365 Security & Compliance Center to turn on audit log search.

1. In the Security & Compliance Center, go to Search > Audit log search. You’ll see a banner telling you that auditing has to be turned on to record user and admin activity.

2. Click Turn on auditing.

The banner is updated and after 24 hours auditing is activated, so it will be possible to detect Ransomware attacks.

Spinbackup’s new G Suite Security Policies allow for greater flexibility in customizing G Suite Apps Audit, Data Audit, and Domain Audit related policies. It includes additional settings, that enable G Suite administrators to customize the handling of various events along with the associated actions for those events. Custom Policies allow a more granular control over Security Policies in the environment, allowing for specific rule scopes, exceptions, and notification settings on a per rule basis as well as prioritizing the processing order of the defined Custom Policy rules.

Spinbackup is revolutionizing the way of fighting ransomware. With no human efforts involved, it detects the attack, blocks its source, identifies number of damaged files and automatically recovers their reliable versions.

Automated Daily Office 365 Backups are pivotal in protecting critical data, especially in today’s public cloud environments. Data can be damaged, deleted, or accidentally/intentionally corrupted, and backups allow the reconstruction of this data after such events. Data loss can occur due to accidental or intentional deletion by an end user, as well as damage inflicted by an attacker.

As ransomware attacks are becoming alarmingly more common, secure backups are an organization’s primary tool in safeguarding their data. Organizations need to be able to maintain business continuity by being able to reconstruct or restore data as quickly as possible. This includes business-critical data that exists in the public cloud.

It is relatively very easy to store data in the cloud, but it is also just as easy for that data to be lost. Having the means to effectively backup and protect business-critical data, housed in the public cloud, ensures business continuity. This is a crucial part of any organization’s overall security strategy.

Spinbackup provides unlimited on-demand, as well as automated daily backups of public cloud data! The automated daily backup can be configured to run either 1x or 3x a day. These times are scheduled based on convenience for organizations, analyzed by data use patterns. Data can be protected as a whole, or selectively by choosing folders or certain labels, defined for Office 365 services. This includes Microsoft Outlook, OneDrive, Calendars and Contacts. Spinbackup provides powerful cloud-to-cloud backups, that are encrypted in-flight and at-rest, which guarantee the security of data transit. Spinbackup’s automated backups are also efficient, performing a full backup at first, followed by incremental backups which ensure quick and reliable data protection.

Spinbackup Automated Daily Backup Features:

• On-demand and automated backups. Manual as well as automated backups of public cloud data.
• Customizable. Configurations for data and backup times.
• Secure. Data is encrypted in-transit and at-rest.
• Efficient. After the first full backup, incremental backups are performed.

Backups of essential and critical business data must be included in the overall security strategy plan of modern businesses today. With organizations increasingly shifting towards the public cloud, protection must be placed for the data that enters. Spinbackup’s powerful data protection solution for public cloud data empowers organizations to protect all aspects of business-critical public cloud data effectively, securely, and efficiently.

Automated Daily G Suite Backups are a crucial part of protecting data in today’s public cloud environments and an integral part of data security. Backups allow data to be reconstructed after a potential security event, resulting in data either being damaged, deleted, or corrupted accidentally or intentionally.  Data loss can occur due to accidental or intentional deletion by an end user as well as damage inflicted by an attacker.

Spinbackup’s Aggregated G Suite Security Reports allow G Suite administrators to be alerted of all new cybersecurity events on a daily basis. The resulting cybersecurity digest email contains the cybersecurity events, detected for the day as well as the hyperlinks to the respective modules within the Spinbackup system. Aggregated G Suite Security Reports allow G Suite Administrators to maintain a good high-level overview of both cybersecurity events and high-level cybersecurity trends within the G Suite organization.

Overview of Aggregated G Suite Security Reports

The Aggregated G Suite Security Reports option in the security settings of Spinbackup allows for a simple means to enable a daily email digest of security events. Navigate to Cybersecurity >> Security Settings on the Spinbackup Dashboard to enable the Aggregated G Suite Security Reports.

Notice that on the Security Settings Screen you have the ability to populate both the email as well as Slack service. Once you have populated the Email field, you can flag on the “Get daily security summary by email” option, which enables the Aggregated Security Summary email digest.

The resulting Aggregated G Suite Security Reports email contains the following information:

Policy: Rule Type

The rule that was matched, which flagged the Spinbackup Incident Response system

Rule Name

• The customized rule name that flagged the incident
• The number of incidents, matching the various rules, contained in the configured policies

Below is an example of the email, received from the Aggregated G Suite Security Reports daily email notification.

When you log into your Spinbackup account, the first page you see is Dashboard. It presents G Suite backup and security summaries for your account. From here, you can move to the main menu, search for a specific item in a search bar, go to your admin panel, and manually start the application scan of your domain.

The Users section is the main panel for G Suite administrator to manage users’ backed up data, set up individual autobackup settings, and assign additional administrators and manage their access levels.

In the Spinbackup Settings section you can manage the services backed up in your organization and set default permissions for assigned administrators. You have the option to set weekly or monthly reports to your email. The brief account summary is also provided in this section.

Spinbackup offers you the most affordable pricing plans with the most convenient conditions.
After you recognize you want to upgrade your account from a free trial to a paid version, you should select whether you need a Cybersecurity + Backup or Backup only plan. Within both of these plans you can select between Unlimited and Custom storage, Annual and Monthly subscriptions.

By default, Spinbackup provides automated daily backup for all Spinbackup for Business accounts. You can select the backup frequency that fits your needs: once a day or 3 times a day. The latter is especially useful for enterprises with offices across varying time zones, so backup is made every 8 hours, once during the working day at any location in the world.

Spinbackup is all about automatization. Once you register your account, you may never need to visit it until you need to restore your data. In addition to the security alerts that are sent to your mail or slack when security issues occur, you can set up the weekly or monthly reports to get fully informed about what is going on in your Spinbackup account.

Many customers ask us how long Spinbackup stores their backed up data. Some of them are happy to learn that data is stored indefinitely. Others want to limit the storage time as prescribed by their company policies. Spinbackup retention policy gives you customizable storage period to meet your demands.

In the 3rd-party Apps Audit section, you can scan all applications with access to corporate data at G Suite to identify all possible business risks and security threats.
Applications are marked as Trusted, Risky, and those that May have risk on the base of a score, assigned by the Spinbackup machine algorithm. You can manually mark the applications as trusted or risky, add them to the blacklist, and remove their access to selected users or to all users.

In the Data Audit section, you can check all files and folders shared by employees with 3rd-party users outside of your organization. You can stop sharing any file or folder with any user in seconds, take ownership of the file or folder, or cancel the “public on the web” access to it.

The Domain Audit section gives full visibility of all users’ actions within the domain. On the base of its machine algorithm, Spinbackup assigns a risk level mark to every activity and detects employees’ abnormal behavior.

In the Security Alerts section, you can choose the activity levels you want to be notified about, and the way you want to be notified: via email and/or slack. If you switch on the notifications, Spinbackup will automatically notify you if there is a certain type of risk level.

The more domain users are protected by Spinbackup for Business, the more secure is your corporate sensitive data. Add more licenses to your Spinbackup account now to gain more control and visibility over data security.

In Spinbackup for Business by default only a route administrator has access to a business account. However, it is possible to nominate additional administrators, and provide them with a flexible level of access to Spinbackup data.

When you face problems with insufficient permission in Spinbackup, you should check whether Spinbackup is installed correctly for your Google Apps domain or not. This includes 4 simple steps.

Dashboard is the first page you see, when you log in to your Spinbackup account. It provides the G Suite backup and security summaries.

Spinbackup for Business backs up your data automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

With Spinbackup for Business, your data is always secure. You can easily recover deleted or lost files, messages, calendar events or the whole Google account. Moreover, you can restore data not only from your latest backup, but to any date since you signed up.

With Spinbackup for Business, you can easily move data from any Google account to any Google account within the organization.

To do this, go to www.spinbackup.com and follow these steps:

Spinbackup offers more than simple data migration. Besides transferring data between personal and domain accounts and between accounts within one domain, you can make a one-click migration of all your data to a new domain. Spinbackup will auto assign data migration for accounts with identical names.

You can use Spinbackup for Business to download backed up data from your Spinbackup account directly to your local device. This function is available for all Google services in all backup versions.

In Spinbackup, we offer much more than a simple backup and restore of lost or deleted data from G Suite, you can also take advantage of our state of the art restore-in-time machine, which gets you the most from every backup. Here is how this works.

Spinbackup for Business backs up your Google Mail automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

If you have a Spinbackup account, you can rest assured that accidentally lost or maliciously deleted letters will be easily recovered to a specific date. Even the whole Gmail account can be restored with several clicks.

When restoring your Gmail account, sometimes, you face the problem of useless letters being restored. Advertising materials, social media notifications, or any other group of letters can be added to the Spinbackup blacklist, so you do not restore unwanted messages or the ones with email viruses.

When downloading many emails from your Spinbackup account to your local device, the messages are downloaded in the .mbox extension. You can easily view them on your computer following these steps.

Credit Card Number (CCN) is confidential information that many organizations do not want to be shared externally. The Spinbackup DLP features detect credit card numbers stored in employees’ Gmail and notify the administrator about it to his / her email and / or Slack.

The Users section is the control management panel for G Suite administrators to manage the domain accounts subscribed to Spinbackup.

In Spinbackup Activity section you can see all backup and restore activity within your organization. You can also see task activity and user activity. You have the option to select different time periods to view earlier activity history.

In the Spinbackup Settings section you can manage the services backed up in your organization, and set default permissions for other administrators that you assign to the account. You have the option to set weekly or monthly reports to your email. The brief account summary is also provided in this section.

In the 3rd-party Apps Audit section you can scan all applications with access to corporate data at G Suite to identify all possible business risks and security threats.

In the Data Audit section you can check all files and folders shared by employees with 3rd-party users outside of your organization. It contains the information about the name and the owner of the shared file, and the person it was shared with. You can stop sharing any file with any user in seconds.

The Spinbackup Domain Audit section gives a G Suite administrator the full visibility of everything that goes on in the account.

In the Security Alerts section you can choose the activity levels that you want to be notified about, and the way you want to be notified: via email and/or slack. If you switch on the notifications, Spinbackup will automatically notify you if there is a certain type of risk level.

In the Gmail backup interface you can manually backup and restore data, migrate data to a different user, download it to a local device, check your e-mails content, use the black list and use the advanced search bar to search for specific files.

Spinbackup for Business backs up your Google Drive automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

If you have a Spinbackup account, you can rest assured that accidentally lost or maliciously deleted Google Drive files will be easily recovered to a specific date. Even the whole Google Drive account can be restored with several clicks.

Do you know that permanently deleted Google Drive items are available for recovery only for 25 days and then are gone forever? What if a leaving employee permanently deletes an important file without you ever noticing. And when you need the file only to find out it has been deleted, with more than 25 days already passed on by? Spinbackup protects you from this scenario.

Spinbackup is proud to be the first vendor to introduce the Google Team Drives backup. Whether you have a Spinbackup account or are a new user, you are welcome to try the new Google Team Drives backup feature and restore any document stored at your Team Drive.

In the Google Drive backup interface you can manually backup and restore data, migrate data to a different user, download it to a local device, view your files, and use the advanced search bar to search for specific files.

Spinbackup for Business backs up your Google Calendar automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

If you have a Spinbackup account, you can rest assured that accidentally lost or maliciously deleted Google Calendar events will be easily recovered to a specific date. Even the whole Google Calendar account can be restored with several clicks.

In the Google Calendar backup interface you can manually backup and restore events, migrate events to a different user, download them to a local device, view your events, and use the advanced search bar to search for specific events.

Spinbackup for Business backs up your Google Contacts automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

If you have a Spinbackup account, you can rest assured that accidentally lost or maliciously deleted Google Contacts data will be easily recovered to a specific date. Even the whole Google Contacts account can be restored with several clicks.

In the Google Contacts backup interface you can manually backup and restore contacts, migrate contacts to a different user, download them to a local device, view your contacts, and use the advanced search bar to search for a specific contact.

Spinbackup for Business backs up your Google Sites automatically every day. The very first backup starts the next day after you sign up. However, at some exact moment you may need to backup your data manually. With Spinbackup, you can do it.

In the Google Sites backup interface you can manually backup and restore sites, migrate sites to a different user, view your sites and their specific elements, and use the advanced search bar to search for a specific site.